> For the complete documentation index, see [llms.txt](https://docs.dapta.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.dapta.ai/ai-notetaker/calendars-and-billing.md).

# Calendars, free hours and billing

Connect Google Calendar or Microsoft Outlook to AI Notetaker. Your first calendar is free with 100 hours of recording; each extra calendar costs 30,000 credits a month. How charges, suspensions and ca

Connect the calendars whose meetings you want recorded. **Your first calendar is free** and includes 100 hours of recording. **Each extra calendar costs 30,000 credits a month** (US$30).

## What it costs

|                                | Credits          | How it is counted                                                                                                                   |
| ------------------------------ | ---------------- | ----------------------------------------------------------------------------------------------------------------------------------- |
| First calendar                 | 0                | Includes 100 hours of recording, once. The hours don't renew each month.                                                            |
| Each extra calendar            | 30,000 per month | On the day you connect it, you pay only for the days left in your billing period. After that, the full amount on each billing date. |
| Recording on an extra calendar | 0                | No hour limit                                                                                                                       |

* The free calendar and its 100 hours belong to your Dapta account. If you disconnect the free calendar and connect another one, the hours you already used still count.
* An extra calendar needs credits to cover its first charge. If your balance falls short, you add credits first, or, on the Free plan, choose a paid plan.

***

## Connect a calendar

**Step 1:** Open **AI Notetaker** and go to the **Panel** tab.

***

**Step 2:** Under **Connected accounts**, click **Connect Calendar** for your first calendar, or **Connect another calendar** for the next ones.

***

**Step 3:** For an extra calendar, Dapta shows what it costs before charging anything:

| Row              | What it shows                                           |
| ---------------- | ------------------------------------------------------- |
| **Due today**    | The prorated amount for the rest of your billing period |
| **Monthly**      | 30,000 credits a month after that                       |
| **Next billing** | The date of the next full charge                        |
| **Your balance** | Your current credit balance                             |

Click **Connect calendar** to continue. If your balance doesn't cover today's charge, the button reads **Add credits** instead, or **View plans** on the Free plan.

***

**Step 4:** Choose **Google Calendar** or **Microsoft Outlook** and click **Connect Calendar**.

***

**Step 5:** Sign in with the account where you have your work meetings and click **Allow**. That's the calendar the bot reads to know which meetings to join.

The amount due today is charged when the calendar finishes connecting.

{% hint style="warning" %}
**Calendar access was not granted?** The bot can't see your meetings until you allow it to read your calendar.

* **Google calendar access was not granted**: click **Retry**, sign in with Google again and allow calendar access.
* **Outlook calendar access was not granted**: click **Retry**, sign in with Microsoft again and accept the calendar permissions. If your company manages Microsoft 365, Microsoft may ask for an admin's approval: ask your IT admin to approve Dapta.
  {% endhint %}

***

## After you connect

**A welcome email.** A few minutes after the calendar connects, its owner gets an email with what the bot found:

| The email says                                                 | What it means                                                                                                            |
| -------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------ |
| *Your notetaker is ready for your next meetings*               | It lists up to three upcoming meetings the bot will join.                                                                |
| *Calendar connected: one step left for your notetaker to join* | No upcoming meeting has a Meet, Zoom or Teams link. If your work meetings are in another account, connect that calendar. |
| *You connected your calendar to Dapta AI Notetaker*            | Dapta is still reading the calendar. Your meetings show up on the **Panel** in a few minutes.                            |

**No meetings with a video link yet.** From a few minutes after you connect a calendar until two weeks later, the **Panel** shows this when no upcoming meeting has a Meet, Zoom or Teams link. Click **Connect another calendar** to connect the one with your work meetings, or paste a meeting link under **Send Meeting Bot** to send the bot right away.

**You didn't finish connecting your calendar.** If you come back to Dapta without finishing on the Google or Microsoft screen, AI Notetaker asks whether you want to try again. Click **Retry** to sign in again, or **Dismiss**.

***

## Your calendars on the Panel

Each calendar under **Connected accounts** shows **Active** or **Paused**, plus a billing badge when one applies:

| Badge         | What it means                                                                     |
| ------------- | --------------------------------------------------------------------------------- |
| **Free**      | Your free calendar, using the 100 free hours                                      |
| **Suspended** | Recording has stopped: the free hours ran out, or there weren't enough credits    |
| **Ends soon** | You paused this extra calendar. It disconnects at the end of your billing period. |

When less than a quarter of your free hours are left, a banner on the **Panel** shows how many remain.

The checkbox next to each calendar shows or hides its meetings in the **Panel**'s list of upcoming meetings. It doesn't change what the bot records.

***

## When recording stops

### Free hours used up

When the 100 free hours run out, the free calendar is suspended and the bot stops joining its meetings. The **Panel** shows **Free hours used up**. Click **Resume recording** to turn it into a paid calendar: you pay the prorated amount for the rest of your billing period, then 30,000 credits a month.

### Out of credits

If your balance can't cover an extra calendar's monthly charge, that calendar is suspended and the **Panel** shows **Calendar paused**. Click **Add credits**. Dapta checks again every few hours and, once your balance covers it, resumes the calendar on its own and charges the prorated amount for the rest of the period.

While a calendar is suspended, sending the bot by link to one of its meetings doesn't record either. Dapta shows *Recording is paused for this workspace until billing is resolved.*

***

## Pause or disconnect a calendar

Each calendar on the **Panel** has two buttons:

* **Pause calendar** stops the bot from joining that calendar's meetings. On an extra calendar, it also cancels the calendar at the end of your billing period: the calendar shows **Ends soon**, the **Panel** shows **This calendar stops soon**, and it isn't charged again. Click **Resume calendar** before that date to keep it. After that date, connect it again to use it.
* **Disconnect calendar** removes the calendar and its charges.

{% hint style="info" %}
Had several calendars connected before calendar billing started? Your oldest calendar stays free, with the 100 hours. The others got a free month, and the **Panel** shows the date their billing starts, how many calendars it covers and the monthly total.
{% endhint %}

***

## Next steps

{% content-ref url="/pages/Rs2yZalxPGbk85GDTlyt" %}
[Meeting bot settings](/ai-notetaker/meeting-bot-settings.md)
{% endcontent-ref %}

{% content-ref url="/pages/GXYct6Ze1oeIlY1toPVo" %}
[Billing and credits](/my-account/how-credits-work-in-dapta.md)
{% endcontent-ref %}


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