> For the complete documentation index, see [llms.txt](https://docs.dapta.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.dapta.ai/ai-notetaker/meeting-bot-settings.md).

# Meeting bot settings

Set the name and image the AI Notetaker bot shows in your meetings, upload a custom banner, and choose who gets the recap by email, for each connected calendar.

Every connected calendar has its own bot. You decide the name and image participants see when it joins, and who receives the recap by email.

**Step 1:** Open **AI Notetaker** and go to the **Settings** tab.

***

**Step 2:** Click **Connected Calendars**. Each connected calendar has its own card.

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**Step 3:** Set up the bot on the calendar's card:

| Setting                  | What it does                                                                                                                                          |
| ------------------------ | ----------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Bot Name**             | The name participants see when the bot joins. By default it uses your name, for example *Jane Doe's Dapta Notetaker*.                                 |
| **Bot Avatar**           | The image shown in the bot's video tile. Pick one of the images, **No image**, or your own banner.                                                    |
| **Upload custom banner** | Your own image, JPEG or PNG. Recommended 1280 × 720 px, up to 1.3 MB. Square logos are cropped to 16:9 automatically. **Remove banner** takes it off. |
| **Email Summaries**      | **Send to meeting host** and **Send to participants**: who gets the recap by email after each meeting. Both are on until you turn them off.           |

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**Step 4:** Click **Save Changes**.

{% hint style="warning" %}
**Participants** are everyone on the calendar invite, including guests from outside your company. Turn off **Send to participants** if recaps should stay inside your team.
{% endhint %}

The **Settings** tab is available to admins of your workspace.

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## The emails AI Notetaker sends

| Email                   | Who gets it                                                     | When                                                                                                                                                                                                         |
| ----------------------- | --------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **The recap**           | The host and the participants, as set under **Email Summaries** | A few minutes after each recorded meeting. Its buttons open the meeting in Dapta, or a chat with Dapti about it.                                                                                             |
| **The welcome email**   | The calendar's owner                                            | Once, a few minutes after the calendar connects. It lists the meetings the bot will join, or tells you why it found none. See [After you connect](/ai-notetaker/calendars-and-billing.md#after-you-connect). |
| **Your weekly summary** | The calendar's owner                                            | Every Monday: last week's meetings, the time Dapta saved you, your highlighted pending tasks and the key meetings                                                                                            |

During the first four weeks after you connect a calendar, a week without recorded meetings doesn't go silent: the Monday email lists the meetings the bot will join in the next seven days, or reminds you that it has none to join yet.

Turning off **Send to meeting host** on a calendar also stops its welcome email and its Monday email.

***

## Next steps

{% content-ref url="/pages/Slb3LFznmwm97ekQ0nXm" %}
[Assistants](/ai-notetaker/assistants.md)
{% endcontent-ref %}


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